Print and scan management software

Do you know how much you spend on print in your organisation? According to market research conducted by Gartner, as much of 1-3% of a company’s annual revenue can be spent on printing. Much of these costs are hidden in departmental budgets or are found in general office administration costs.

Canon can help you take control of all your printing, copying and scanning costs – either across a Canon-only or a mixed printer brand environment, and whether managed by you or by us.

uniFLOW incorporates built-in dashboards and reports that help you to expose the true cost of print, copying and scanning across your enterprise.  See exactly what you’re spending, who’s spending it and how to recover costs and make economies. Any savings made from running uniFLOW in your organisation are also recorded, allowing you to see the true return on investment achieved.

uniFLOW’s intelligent routing technologies enable administrators to formalise rules on how and where documents are printed (and in what form). This avoids large jobs causing queues at desktop printers and ensures economies through central control of colour print volumes. 

Key Business Challenges

• Poor visibility or control over printing costs and printer usage
• Users habitually print in colour and as single-sided output
• Costs cannot be allocated to users or departments
• Costs cannot be charged back or recovered
• No visibility of costs incurred or savings made during busy or quiet periods

Benefit of Canon’s uniFLOW solution:

• Full visibility of print/copy spending and savings
• Control print and copy spending at user, department or project level
• Understand and optimise your existing printing infrastructure
• Control use of colour printing and copying in your organisation
• Exploit new sources of revenue by charging back print costs.

Users can save time spent manually searching for information. Paper documents can be quickly and easily converted into digital format – improving the ability to search and share information, as well as helping to automate key internal document processes.

Key Business Challenges

• Staff and guests lack easy access to secure printing
• It’s difficult for staff to keep sensitive documents confidential due to use of shared devices
• Staff struggle to use devices because interfaces are complex and inconsistent
• Manual paper-based tasks are difficult to automate due to short-comings in data capture and conversion technologies

Benefit of Canon’s uniFLOW solution:

• One driver for all your printing and scanning requirements to simplify usability and increase productivity
• Mobile printing for internal users and guests without compromising security
• Reduce print-related calls as the IT department is alerted whenever there is an issue
• Improve the ability to search and share documents
• One consistent interface for Secure Printing and Document Capture
• Help your staff transform the way they work

Data breaches as a result of unsecured printing of sensitive information, such as contractual agreements, staff payroll information, research and development plans (etc.) can be detrimental to any organisation – damaging its reputation and brand image, as well as leaving it open to heavy fines.

Secure printing with Canon helps keep all your sensitive information confidential. By implementing access controls at the printer and applying encryption to printed documents they can only be accessed by authorised users using a PIN number or their building pass. Mobile users and visitors can also securely access any printer in the network using either a BYOD or company mobile device – without compromising the network. Canon’s solution enables the integration of your printing and scanning facilities into your existing DLP strategy, allowing you to apply the same security policies to your printers and multi-functional devices.

For an extra layer of protection, our optional security modules will enable you to capture, archive and audit all imageRUNNER device jobs across your networks to monitor and report on confidential document data – so you can see when information leaks happen and stop potential leaks before they occur.

Key Business Challenges

• Preventing malicious or unintentional data loss through documents
• Securing document files in transit
• Establishing a robust audit trail for data found in documents
• Preventing risks as the result of introducing new hardware and software products

Benefit of Canon’s uniFLOW solution:

• Avoid confidential documents falling into the wrong hands with secure printing
• Allow mobile users to print securely from their smartphones and tablets to any printer
• Enable printer access to authorised users only
• No need to open up the network for visitors to print from their mobile devices
• Added layer of protection to print documents based on their content
• Receive alerts as soon as information leaks happen
• Ensure regulatory compliance with a complete audit trail

Canon’s solution helps to prevent unnecessary paper waste by allowing users to print only what they need. Detailed reports provide visibility on who is wasting paper and/or toner, encouraging a ‘think before you print’ mentality.

We can help you optimise your print infrastructure by reducing the number of ‘Always On’ print servers across remote offices, which consume significant amounts of energy, and by providing you with one server application to manage your print and scan infrastructure – helping you to reduce environmental impact and unlock efficiencies. Meanwhile, a print policy that automatically enforces double sided printing in black and white can help to significantly reduce the amount of supplies used and improve sustainability – sending a strong message about your commitment to the environment.

Key Business Challenges

• Meeting performance outcomes of environmental policies
• Exposing and reporting on the environmental impact of printing
• Reducing paper usage through enforcement of print policies and a move to digital workflows
• Encouraging users to adopt thoughtful printing behaviours

Benefit of Canon’s uniFLOW solution:

• Support internal sustainability initiatives by reducing waste
• Monitor user print behaviour through detailed reports
• Set unprinted jobs to be deleted automatically after a specified time
• Fewer print servers required for multi-site environments through server consolidation
• Share information electronically and reduce the need for paper
• Enhance profile as an environmentally conscious organisation

Canon’s integrated print and scan management software approach goes further than any other enterprise solution to provide a single view of your document services ecosystem. Users enjoy a consistent user experience and a personalised user interface that follows them between multi-function printer/copier/scanner devices and dedicated wide format printers and network scanners. Administrators benefit from greater consistency in consumables items, simpler maintenance procedures and an integrated help-desk service covering all aspects of your Canon deployed solution.

Key Business Challenges

• Staff and guests lack easy access to secure printing
• It’s difficult for staff to keep sensitive documents confidential due to use of shared devices
• Staff struggle to use devices because interfaces are complex and inconsistent
• Manual paper-based tasks are difficult to automate due to short-comings in data capture and conversion technologies

Benefit of Canon’s uniFLOW solution:

• One driver for all your printing and scanning requirements to simplify usability and increase productivity
• Mobile printing for internal users and guests without compromising security
• Reduce print-related calls as the IT department is alerted whenever there is an issue
• Improve the ability to search and share documents
• One consistent interface for Secure Printing and Document Capture
• Help your staff transform the way they work